Purchasing Agent/Contracts Specialist – City of Tallahassee

Posted By: Garnie Holmes Job Board ,

Purchasing Agent/Contracts Specialist

Job ID 180829

Department Name - Financial Services- Procurement

Salary Range - $17.36 to $39.83/hourly. Hiring rate generally will not exceed $30.20/hour

Apply on or before 12/20/2019

Minimum Training & Experience - Possession of a bachelor’s degree in finance, marketing, public or business administration, engineering or a related field and three years of professional purchasing experience involving participation in competitive bidding and preparation of commodity and services specifications and purchasing records or administration of construction, commodity or service contracts awarded through the competitive bid process; or an equivalent combination of training and experience.

Necessary Special Requirements - An incumbent of this job classification will be required to file a financial disclosure statement with the Supervisor of Elections in their county of residence, in compliance with Florida Statutes, Chapter 112, Part III.  Such filing is required within 30 days of placement in a covered position, annually thereafter by no later than July 1 of each year in which they serve in the covered position, and within 60 days of leaving the covered position.

Equal Employment Opportunity - The City of Tallahassee is an equal opportunity employer.  All qualified applicants are encouraged to apply.

Job Specifications - For the complete job specification, listing major job functions and duties for this job classification, go to http://www.talgov.com/employment/hr-job-descriptions.aspx

ESSENTIAL AND OTHER IMPORTANT JOB DUTIES
Essential Duties Plans, directs, coordinates and administers purchasing activities for City departments in accordance with all applicable laws, rules, and regulations. Takes the lead in developing, issuing and receiving solicitations for competitive bids and request for proposals and other methods used for formal procurement. Organizing and/or assisting in developing the necessary specifications, developing scope of work statements, developing purchase/contract terms and conditions, preparing bid tabulations/proposal ranking documents, assisting in departmental evaluations and posting award recommendations. Verifies sole source procurement and recommends approval/disapproval of exception request. Works closely with legal staff by assisting in the negotiation and preparation of contractual agreements that provide the most advantageous terms to the City and providing timely information for expedient resolutions of vendor protest. Reviews contract language and prepares modifications and addenda as required. Analyzes and interprets contracts, agreements, leases, and terms and conditions incorporated in purchase documents to assure clarity, protection and enhancement of the City’s best interests. Serves on committees for selection of suppliers, architects, engineers, and other professional services and management consultants. Conducts or participates in pre-bid conferences, bid openings, and pre-construction meetings. Create and issue all formal purchase orders and reviews and processes all change order request. Obtain or assist departments in obtaining all applicable approvals for purchase/contract awards. Ensure that official City procurement records are properly maintained and up-to-date in common procurement files and EDMS.

Maintains constant awareness of market conditions, availability and cost of equipment, material and services needs that may be unique to the City of Tallahassee. Anticipates changes in customer needs and business conditions and recommends purchasing policy changes that support evolving needs of the departments and are in keeping with their objectives, business plans and specific industry trends. Maintains sourcing information; evaluates and recommends potential suppliers who can provide goods and or services at a competitive advantage. Maintains records and support documents that demonstrate purchasing policy compliance. Maintains data and provides reports and analyses to show purchasing activities, contracts, supplier and buyer performance, industry benchmarks, etc. Provides consultation to user departments as needed. Receives and answers requests for information regarding purchasing service that may be unique to the various departments. Keeps abreast of industry trends; uses best practices where appropriate; and works to continuously improve processes. Performs related work as required.

Utilities Operations Purchasing/Contracts Specialist: In addition to the essential duties listed above, this position provides purchasing services that are unique to the activities and purchasing needs of the City Utility departments. The incumbent is responsible for conducting large dollar commodity/services purchases and contractual activities, and working with utility personnel, engineers and suppliers to ensure that purchasing and contractual requirements are met to support the daily operations of the City utility departments. Maintain constant awareness of market conditions, availability and cost of equipment, material and services needs that may be unique to the City Utilities departments. Other Important Duties Conducts training in contract administration and procurement procedures. May direct and review the work of other purchasing agents/contract specialists on an assignment-by-assignment basis. Performs related work as required.

Veterans' Preference - Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214 IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

How To Apply - Click the Apply Now button below to Apply On-Line.  Only On-Line applications will be accepted for this vacancy.  Remember, you must complete all sections of the on-line application, including education and work history, even if you also submit a resume. If you need additional information about how to complete your on-line application, see our Application page at  http://www.talgov.com/employment/employment.aspx

If you have a disability requiring accommodations, please call 850-891-8214 Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.